Glendower Preparatory School - Receptionist/Office Administator

Summary

Glendower is an all-girls school in the heart of South Kensington. A charitable trust and independently run with all profits directed back into the school, it is a richly resourced educational environment and a highly rewarding school to work in.

Detail

We are seeking a dedicated Receptionist to serve as the first point of contact for our school community. This role is pivotal in creating a welcoming, efficient, and organised environment. The Receptionist will handle a variety of tasks to support our staff, students, and visitors, ensuring smooth daily operations.

Key Responsibilities include: • General duties required by the Headmistress, SLT, Office Manager and senior leaders • Administrative tasks for teachers on an ad hoc basis • Acting as the first point of contact for all visitors, demonstrating warmth and understanding • Checking security and safeguarding arrangements for all visitors • Carrying out visitor checks, staff/ pupil sign-in/out • Keeping the reception area neat and tidy on a daily basis • Acting as main phone contact for the school and calling/emailing parents when necessary • Office Email Management • Daily Pupil Registration and maintaining attendance records • Bus/coach bookings on a termly basis as well as liaising with coach companies on an ad hoc basis to cancel/arrange additional coaches as required • Curriculum Offsite venue bookings on a termly basis • Daily Club Leader sign in and register assistance • Drawing up weekly list of birthdays for Headmistress and addressing envelopes • Updating annual Christmas Card list for headmistress • Updating pupil iSAMS records with going home information in EYFS and Parent contact information • Making Tannoy announcements as required • Delivery co-ordination and distribution • Fire Drill Register

Documents

• Glendower Recruitment Privacy Notice (5.23)
• Glendower Application Form (05.23)
• New Job Description - Receptionist
• Glendower Equal Opportunities Monitoring Form (05.23)
• Glendower Application and Recruitment Process Explanatory Note (05.23)

Further Information

https://www.glendowerprep.org/about/vacancies/