Stephen Perse Senior School & Sixth Form - Receptionist and Attendance Administrator (part-time, term time)

Summary

Hiring a part-time Receptionist and Attendance Administrator (term time): be the friendly face at our front desk and a key support for our students.

Detail

Responsible to: Senior School Office Manager and Sixth Form Office Manager

Location: Stephen Perse Cambridge Senior School and Sixth Form

Role Description

To assist with the smooth running of the school reception across the Senior School and Sixth Form undertaking administrative duties as required to support the school office.

Hours/working locations:

Monday: 08:00 - 16:00, Senior School

Tuesday: 10:30 - 15:30, Sixth Form

Wednesday: 08:00 - 16:00, Senior School

Thursday: 12:30 - 15:30, Sixth Form

Main Responsibilities:

• Ensure a professional “front-of-house​" response to all telephone calls, emails​ and in-person enquiries from parents,​ staff and other members of the​ community.

• Administration of morning and/or afternoon registers.

• Assist with the smooth running of the administration tasks for the busy School offices.

• Ensure all student records are kept updated on the Management Information System (iSAMS).

• Support medical room as and when required (First Aid training will be provided).

• Assist with the planning and delivery of school events such as Open Days, Entrance testing, concerts, and parents’ evenings.

• Provide cover at the other school office sites across​ Stephen Perse sites as required.

General Responsibilities

• Act as an excellent ambassador for Stephen Perse at all times.

• Build and maintain good working relationships with all Stephen Perse colleagues.

• Assist as necessary in other Stephen Perse areas at peak times.

• Work at all times towards the aims and goals of Stephen Perse and any individual objectives and targets you may have agreed.

• Proactively identify areas for improvements within Stephen Perse.

• Actively promote Stephen Perse Equal Opportunities Policy, encouraging staff awareness and participation in all areas.

• Act in accordance with the Data Protection principles at all times.

• Adhere at all times to Stephen Perse operational and employment policies and procedures.

• Take care of your own health and safety and that of people who may be affected by what you do (or do not do).

• Cooperate with others on health and safety, and not interfere with, or misuse, anything provided for your health, safety or welfare.

• Follow the training you have received when using any work items Stephen Perse has provided.

• Adhere to Stephen Perse’s Privacy Notice and ensure private and confidential data is kept secure and disposed of in the appropriate manner.

This job description is not necessarily comprehensive and the position holder will be required to carry out such other duties as may reasonably be required within the general scope and level of the post.

Safeguarding and welfare of children

The post holder’s responsibility for promoting and safeguarding the welfare of children and young persons for whom s/he is responsible, or with whom s/he comes into contact, will be to adhere to and ensure compliance with Stephen Perse’s Safeguarding and Child Protection Policy statement at all times. If, in the course of carrying out the duties of the post, the role-holder becomes aware of any actual or potential risks to the safety or welfare of children in the School, s/he must report any concerns to the School’s Designated Person or the Stephen Perse Designated Safeguarding Lead.

All employees of Stephen Perse adhere to the Safer Working Practices guidance and all teaching staff are required to adhere to the Teaching Standards which can be found on the government website.

Terms and conditions

All appointments for Stephen Perse are subject to satisfactory reference and disclosure and barring service (DBS) checks, suitability to work with children checks, online checks, proof of identity and eligibility to work in the UK, completion of a medical questionnaire and proof of qualifications.

Hours of work

This role is part-time and term-time, 23 hours per week, working 08:00-16:00 on Mondays and Wednesdays, 10:30-15:30 on Tuesdays, and 12:30-15.30 on Thursdays, 35.2 weeks per year (to include all INSET days).

Salary

£13,434 pro rata (£27,625 FTE) - £14,244 pro rata (£29,291 FTE). Please note, as this role is starting part way through the academic year, the salary will be pro-rated based on the remaining weeks in the academic year.

Documents

• Receptionist & Attendance Administrator (part-time, term time) - Candidate Brief PDF Document