Strathallan School - Admissions Secretary

Location: Scotland
School: Strathallan School
Type: Part-time
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Summary

We are currently seeking to fill the position of Admissions Secretary.

Detail

We are seeking an enthusiastic Admissions Secretary on a part-time basis to provide high-quality administrative services to the Admissions team. The successful candidate will have outstanding communication skills, with the confidence to deal with a wide range of people, including parents of pupils. They will have excellent IT skills and be capable of prioritizing their workload to meet deadlines, whilst remaining calm and approachable under pressure.

This is a 23-hour per week post, with Friday as a fixed working day and the remaining hours agreed with the successful candidate to support the needs of the department. The Admissions Secretary will also provide cover for up to six Saturdays per academic year, working from 8.30am to 12.30pm on the School’s Main Reception.

The successful candidate will be comfortable working collaboratively within a dynamic team and will demonstrate strong organisational and administrative skills, along with a confident working knowledge of MS Office.

Specific Responsibilities

To maintain iSAMS in accordance with the School’s admissions and registration policy.
To answer telephone and email enquiries, supporting both current and prospective parents, and to proactively forward messages to relevant members of staff.
To respond to, or appropriately escalate, enquiries to colleagues within the External Relations team.
To maintain strict confidentiality and discretion at all times.
To conduct tours of the School for prospective parents and pupils, as required.
To liaise with schools to request references and reports.
To assist with Scholarship arrangements and associated events.
To support transition processes and the start-of-term arrangements for new pupils.
To ensure all compulsory documentation is completed and filed on pupil records prior to the start of term.
To assist with the organisation of pupil taster days.
To manage School merchandise, including ordering, stock control, and replenishment.
To assist with the organisation of Open Morning and to attend and support the event on the day.

The deadline for Applications is Sunday 7th December 2025 with interviews held shortly after.