The Edinburgh Academy - Sports Hub and Holiday Club Manager

Summary

We are currently seeking to fill the position of Sports Hub and Holiday Club Manager.

Detail

The school prides itself on its warm and welcoming community, inclusive of all staff.  Our teaching staff work alongside the operational teams to ensure the smooth running of the school.  We value the contribution of all team members.  

Through involvement in the co-curricular programme all those who work with us can bring their passions to work. 

Developing our talent is important to us.  Access to training and professional development is available and encouraged. 

Our reward package includes: 

• Generous pension (11% employer contribution)
• Access to on-site gym
• Employee Assistance Programme 
• Employee Benefits Programme including discounts to several major retailers, holiday, electric car, and cycle to work schemes, as well as health and well-being option 
• Fee discount 
• A three-course lunch is provided during term time 

We are seeking a talented, customer-centric Sports Hub Manager, who will be responsible for the day-to-day management of our Sports Centre and Facilities, and holiday activities programme.    

You will be involved with but not limited to the following duties: overseeing the smooth running of the Sports Hub and outdoor sports areas; developing customer relationships; ensuring safety of the clients;  heading up team recruitment, training and development, shift rostering; coaching; general running of services; administration; dealing with customers questions;  First aid; and health and safety.   

The successful candidate will have a strong sporting background, excellent communication and customer service skills, a background in leisure management and a genuine love of the company of children.   

Experience delivering an amazing customer experience in a fast-paced customer facing business such as health and fitness, sports centres, is essential.  The role is shift based, and there will be evening and weekend working to cover the Sports Facilities opening times.   

This is an excellent opportunity for a strong Deputy Leisure Manager or Senior Sports Coach looking for a step into management with long-term development opportunities. 

Our new Director of Commercial Operations is introducing a number of new programmes and systems, so there is scope for this role to evolve as the deployment of these progresses. 

The following are a summary of the kinds of tasks expected.  This is not an exhaustive list. 

General: 

• Maintain operating procedures, including risk assessments.  
• Oversee maintenance, cleaning; recruiting, training, and supervising staff, including managing staff rotas 
• Carrying out health and safety checks on the equipment and site to include weekly and monthly checks, reporting any maintenance issues to the facilities team  
• Complete competitor analysis, monitoring trends across all revenue streams within the Sports Hub, and deriving a quality, competitive programme to maximise usage of all facilities.  
• Handling complaints and incidents, e.g., accidents, emergencies, or theft.  
• To be responsible for the work programme of casual coaches, and instructors 

Sports Hub  

• Designing and promoting classes and activities to meet customer demand and generate revenue 
• Engage with internal stakeholders to ensure positive communication and engagement on all let bookings, coordinating set up, cleaning and maintenance of all spaces 
• Deliver fitness training or coaching in sports activities, develop a programme suitable for the Henderson Row Strength and Conditioning Suite, adding an additional revenue stream to our portfolio 
• Develop an attractive range of children birthday party packages to promote to the external market, maximising use of the facilities within lull times, expanding our customer reach and brand awareness  
• Work with the Commercial Director to review the operation of the Sports Hub, scheduling self-generated events and additional facility use to ensure all facilities are used to the optimum level and we our customer reach expands annually  
• Out with camp season, be onsite whilst the sports centre is operational unless requirements dictate an alternative shift pattern. This shift pattern would be agreed in advance with the Director of Commercial Operations and any rota would detail coverage of all aspects of the Sports Hub 

Holiday Camps  

• Work with the Commercial Director on developing the growth of Holiday Camps, to include new products that will appeal to a wide age range and the interests of Edinburgh children. 
• Before each holiday club begins, the Sports Hub Manager will be responsible for the administration, preparation, and planning, communication with all stakeholders and ensuring the Sports Hub facilities are ready to host the forthcoming camp.   
• Conduct bench marking and competitor analysis to derive a competitive and engaging programme of holiday time activities. Complete profit projections for each camp, ensuring each camp will deliver the budgeted return.   
• Lead as the designated safeguarding officer, dealing with concerns in a timely manner, completing paperwork and risk assessments, responding to feedback, recording incidents, and managing all legislative requirements 
• Child safety is our number one priority, and the welfare of children is paramount 
• Supervision responsibilities include lunch, morning, and afternoon breaks, implementing our behaviour management policy, overseeing the use of equipment and upholding health and safety standards and procedures  
• Create all required promotional materials for the weekly activities and work alongside the marketing and communications department to actively promote and engage consumers 
• Ensure adequate staff coverage during Camp Season.  Your core hours will move to match operational requirements.   
• Act as ‘Head Coach’ during Camp Season, co-ordinate and lead on a varied programme of activities, installing a positive and enjoyable working environment for the full team (both internal and external).  

Financial, HR and Administrative Responsibility  

• Adhere to the companies or organisation’s financial policies and procedures 
• Ensure all team members are trained in end of day procedures to include till operations and venue lock down 
• Head up the staff recruitment, training, and development for the main sports hub with focus on sports attendants and holiday camp coaches  
• Manage any immediate performance issues and escalate to the Commercial Director when appropriate 
• Ensuring own and staff members' first aid and all other necessary training is up to date 
• Suggest changes or improvements to increase accuracy, efficiency, and cost reductions. 
• Assisting with ad hoc admin duties, suggest changes or improvements to increase accuracy, efficiency, and cost reductions 
• Attend and contribute to meetings and events as required during working days 
• Support the Commercial Director in the preparation of annual budget for the Sports Hub   
• Review and adhere to department budgets, variance reporting, Assist the Commercial Director in creating financial reports on a regular basis, including month end duties  
• Produce staff rotas in line budget, ensuring we have adequate staff resource to deliver all sports hub activities safely and cost effectively. Monitor spend within each calendar month against forecast sales and manage in line with stretch targets to protect operating profit.   
• Ensure all resources available to you are used effectively and your team are led well, inspired, and have the tools they need to deliver outstanding sessions. Ascertain training needs and establish suitable courses for individuals to benefit both personal development and organisational goals.   
• Hold regular one to one session, bi-annual PDR reviews and support the team in development plan  
• Submit payroll for the full sports hub team to finance within set time frames  
• Suggest changes or improvements to increase accuracy, efficiency, and cost reductions.  

While these are the key responsibilities of the role, this is not necessarily an exhaustive list, and other duties may be required to ensure the smooth running of events in Edinburgh Academy facilities. 

General  

• Ability to multitask and prioritise workload with strong attention to detail  
• Organised and able to follow policy and procedure 
• Vibrant, resilient, team player 
• Flexible and adaptable 

Proven Experience  

• At least 12 months’ experience working with children from 5 – 17 years  
• At least 12 months’ experience in a leadership position in a Leisure or customer facing environments 
• Passion for play, physical activity, and a healthy lifestyle is desirable 

Knowledge, Skills, and abilities  

• Childcare, sports or teaching related degree (or related qualification) 
• Knowledge and experience of Child Protection, Safeguarding and Health and Safety 
• Excellent communication and interpersonal skills with the ability to motivate 
• Safeguarding experience and understanding 
• First Aid certificate 

Further Information

https://apply.schooltalent.com/members/modules/job/detail.php?record=1050