Chinthurst School - School Office Administrator

Summary

An opportunity to join our thriving, busy and supportive school office team. Term-time, plus 3 weeks to be worked in the school holidays. 40 hours per week.

Detail

The Office Administrator will be a member of the school office team and will be responsible primarily for overseeing the First’s aid and specific dietary requirements provision throughout the school they will also undertake all other school office duties as directed by the School Office Manager.

The job description is as follows:

First Aid and Dietary duties including:

• To be the lead first aider within the school

• To order and track first aid stock

• To update the school first aid policy

• To communicate to all staff about children’s specific first aid or dietary need

• To meet with parents and create risk assessments for children with specific needs

• Prepare first aid bags for trips and fixtures

• Track staff training and ensure retraining is booked in a timely manner.

General Office duties including:

• Completing daily registers

• Answering the telephone

• Filing and archiving

• Dealing with deliveries and storing as appropriate

• Communicating daily with parents, pupils and staff on school matters

• Setting up and putting away for events including creation of signage and programmes

• Coordination of co-curricular school clubs

• The administration of first aid (training will be given where necessary)

• Ordering of office supplies and coordination of the maintenance office equipment

• Booking and, on the day, organising of school photographs and flu vaccines

• Co-ordinating the School Milk requirements

• Booking of the Church for assemblies and events

• Assisting the School Office Manager with the general smooth running of the school office

This list is not necessarily exhaustive, however, and the Office Administrator will be expected to liaise closely with the Office Manager and other members of the School Admin team and may be called upon to perform other tasks as directed by the Senior Leadership team and Admissions and Marketing departments.

Essential Skills

• Ability to handle sensitive information with a high level of confidentiality and discretion

• Ability to work under pressure and a can-do attitude

• Excellent interpersonal skills and self-awareness

• Ability to communicate complex ideas

• Ability to demonstrate technical procedures

• Flexibility in approach and adaptable to change

• A team approach to problem solving

• Attention to detail

• Ability to organise workload

• Knowledge of first aid preferred

• Willing to work flexibly during busy periods and for events

• Ability to handle multiple, simultaneous tasks in a timely fashion

• Well-presented, professional appearance and attitude

Technical: sound or a willingness to develop knowledge of:

• MS Excel to a good level

• MS Word to a good level

• First aid training

Desirable

• Experience of secretarial duties, data privacy

• Experience of working in an educational setting

• Experience of administrative tasks, working with databases

Documents

• School Office Administrator PDF Document