Claremont Fan Court School - Fee Billing Officer

Summary

We are seeking a professional and highly organised Fee Billing Officer to join our Finance team. This is an excellent opportunity for an experienced finance administrator to play a key role in supporting the school's financial operations.

Detail

We are seeking a professional and highly organised Fee Billing Officer to join our Finance team. This is an excellent opportunity for an experienced finance administrator to play a key role in supporting the school's financial operations.

The role:

Reporting to the Management Accountant (Operations), you will be responsible for the accurate and efficient administration of the school's fee billing, accounts receivable and credit control processes. You will ensure the timely invoicing of school fees and related charges, maintain accurate pupil account records, provide high-quality service to parents and guardians, supporting the school's financial sustainability and operational effectiveness

Key responsibilities include:

1. Managing the school's fee billing processes, ensuring invoices and charges are issued accurately and on time.
2. Acting as the primary contact for fee-related enquiries from parents and guardians.
3. Overseeing accounts receivable, credit control and reconciliation activities.
4. Administering fee-related schemes, discounts, deposits and payment arrangements.
5. Producing reports and supporting financial administration across the Finance department.

About you:

The successful candidate will have:

1. Experience in a finance or financial administration role.
2. Strong numeracy, attention to detail and organisational skills.
3. Good working knowledge of Excel and financial systems.
4. Excellent communication and customer service skills.
5. A professional and discreet approach, with the ability to manage multiple priorities.

Desirable:

1. Experience of fee billing, credit control or accounts receivable.
2. Experience within an independent school or other fee-charging environment.
3. Familiarity with FeeMaster or similar invoicing systems.
4. Knowledge of VAT invoicing procedures.

Benefits include a generous defined contribution scheme, comprehensive life assurance, and staff fee remission (for eligible staff upon successful completion of probationary period), cycle to work scheme as well as complimentary lunches and refreshments during term-time*

Applications for this role will close at 9:00am on Monday 9 November 2026

Applications for this role will be considered as they are received. Interviews, and any subsequent offers, may be made at any stage of the process. Candidates are therefore encouraged to submit their applications at the earliest opportunity.

Interviews are planned to take place in the week commencing 16 November 2026

*Please refer to the benefits section under our “working at Claremont” page of our website

We are an equal opportunities employer and are seeking applications from suitable candidates from all backgrounds. We are fully committed to creating and sustaining a positive and supportive working environment free from discrimination where staff feel valued and respected. We value individuality and diversity and believe in equal opportunity for everyone, irrespective of age, disability, gender identity, marriage or civil partnership, pregnancy or maternity, race or ethnicity, religion or belief, sex, sexual orientation or socio-economic background.

The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

Applicants will be required to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS).  The school may carry out online searches on shortlisted applicants.

The post is exempt from the Rehabilitation of Offenders Act 1974.  The school is therefore permitted to ask job applicants to declare all convictions and cautions on a self-declaration form in advance of attending an interview (including those which are "spent" unless they are "protected" under the DBS filtering rules) in order to assess their suitability to work with children.

Documents

• Fee Billing Officer-compressed (1) PDF Document