Farleigh School - Commercial Events and Letting Coordinator

Hampshire
Farleigh School
Competitive
Full-time

Summary

Farleigh School is looking to appoint an enthusiastic and proactive Commercial Events and Lettings Coordinator to join us at an exciting time as we grow this area of business.

Detail

Farleigh School is inviting applications from individuals who would be interested in this role. The purpose of the role is to manage lettings, events and sponsorships with external partners to hire out commercial space, classrooms, venues and sports facilities to a diverse variety of residential and non-residential clients throughout the year.

Role Specifications

Maximising revenue and profits from the sales and marketing of venues, facilities and assets to residential and non-residential clients, and being the main point of contact for all events.
Liaising with stakeholders’ and departments, particularly Marketing, Estates, Grounds and the on-site outsourced catering team, to establish plans for forthcoming year, to establish timeframes of which school assets and facilities are available to let.
Liaising with Human Resources to ensure any contractors/visitors accessing the site comply with safeguarding legislation and checks.
Overall management of commercial events:
Fielding initial enquiries from clients and agreeing provisional/minimum numbers for contracts
Reviewing and negotiating prices and fees
Issuing contracts and event protocols
Communicating effectively to publish final commercial lets plans to the school, to ensure all staff are fully aware of events/activities taking place
Ensuring successful event delivery and on-site management, through high-level events experience, logistical advice and support to customers
Monitoring adherence to contractual obligations, in respect of regulations and safeguarding issues
Managing invoice and credit control
Recording all details of events via a central database
Managing partnerships with agents for international clients, liaising with the Registrar and wider academic staff (for example, for English language teaching).
Source, negotiate and manage sponsorship opportunities to create income sponsorship for Farleigh and develop relationships with partners with the view of raising the profile of the school.

The ideal candidate will have knowledge and experience in:

Events management planning and delivery
Use of (or development of) events booking systems
Customer service
Microsoft Office suite including Excel, Word and PowerPoint
Awareness of Safeguarding requirements and good practice within an educational setting
Database management (desirable)
Marketing - including creative design and website/social medical promotion experience (desirable)
Quotation and invoicing (desirable)
Venue staging /decoration (desirable)

This is a full time, all-year round position of 37.5 hours per week, generally Monday to Friday, but delivered flexibly to cover events.

Farleigh School reserves the right to appoint at any time in the recruitment process.

Safeguarding:

Farleigh School is committed to safeguarding and promoting the welfare of children and expects all staff and volunteers to share this commitment. The successful applicant must be willing to undergo appropriate Child Protection Screening, including references from past employers and an enhanced DBS disclosure.