Gosfield School - Finance Assistant

Essex
Gosfield School
Competitive
Part-time

Summary

We are looking for a dynamic Finance Assistant to be an integral part of the finance team and support staff at Gosfield School. Gosfield is a small family school, set in a gorgeous green environment where everyone’s treated with warm respect.

Detail

Finance Assistant

Duties:

Accounts Receivable

Raising and issuing all school & nursery fees invoices, ensuring current fees and remissions are applied for each student for each term within the recommended timelines.
Liaising with Head of Admissions to ensure all current documents have been received for new students and all information is correct on Bromcom.
Issue all additional invoices as required, for bus charges, exam fees etc
All aspects of credit control – liaising with Finance Manager with regards to overdue fees, dealing with external debt collectors as required.

Purchasing

Liaise with all staff with regards to raising purchase orders for all goods as required.
Checking that goods being purchased are value for and within department spending limits / budgets.
Liaise with Finance Manager on purchase of capital items or expensive items if not cover by budget.
Process all purchase orders, ensure timely delivery and receipt of goods.

Accounts Payable

Oversee the matching of invoices to delivery notes and processing of supplier invoices.
Reconcile supplier statements.
Prepare weekly supplier payments, and issue for authorisation.

Cash and Bank

Post all receipts and payments to ledgers for all bank accounts daily.
Reconcile all accounts weekly.
Liaise with relevant staff with regards to receipts and payments to/from Trips account, reconcile trip balances.
Arrange cash floats and receive all cash takings from school events, post to ledger and bank as required.

Other Duties

Produce and distribute monthly departmental expenditure against agreed budget. Liaise with Finance Manager with regards to overspend.
Assist Finance Manager with the collating of monthly timesheets, expenses etc for payroll processing.
Work with the Finance Manager to develop and implement procedures for all finance related tasks.

Safeguarding and School Policies

Always promote safeguarding and the welfare of the children in the school's care, in accordance with the School’s safeguarding policies.
Be familiar with the School’s policies and promote safe working practices.
Ensure visitors and contractors are instructed in and follow safeguarding, child welfare and health and safety policies of the School.
Ensure that all team staff uphold the ethos and values of Gosfield School.

It should be noted that the above list of duties and responsibilities is not necessarily a complete statement of the duties of the post. It is intended to give an overall view of the position and should be taken as guidance only.