Loretto School - Payroll and HR Administrator

Summary

We are currently seeking to fill the position of Payroll and HR Administrator.

Detail

Payroll and HR Administrator 

Loretto School is one of Britain’s leading independent boarding and day schools located on the outskirts of Edinburgh. We are looking for an organised and detail orientated Payroll and HR Administrator to join our team. 

Main Purpose of the Role

This is a key role responsible for overseeing and administering the accurate and timely delivery of payroll and pension services across the School. You will ensure that all staff are paid correctly and on time, and that statutory and regulatory obligations are fully met.  

You will also support the HR Team with recruitment and some routine employee changes.  

Duties include: 

• End-to-end processing of monthly payroll, including starters and leavers, contractual changes, overtime and additional hours/timesheets, pro-rata calculations and holiday pay calculations.  
• Ensure compliance with latest legislation/rules which you will be expected to keep up to date with. 
• Respond to payroll and pension queries in a timely, professional and helpful manner, escalating where necessary. 
• Support with the recruitment process including advertising roles, arranging interviews and pre-employment checks.

Experience, Skills and Qualifications 

• In-depth knowledge and experience of Payroll processes is essential. 
• SCQF Level 5 in Maths and English (or equivalent) essential, with SQA Certificate in Payroll (SCQF Level 6) desirable. 
• Able to plan, prioritise and organise workload to handle busy periods and meet all deadlines. 
• Good attention to detail.
• Strong Excel skills. 
• Excellent communication skills. 

Find out more about the required skills, experience and qualifications in the job description. 

This is a part-time, permanent post working 21 hours per week over three days. Salary band in the region of £26,000 to £28,500 for full time.  Actual salary based on 21 hours (0.6FTE) £15,600 to £17,100.

Benefits

You will enjoy the fantastic benefits of working with Loretto which include:

• Generous pension scheme 
• Enhanced holiday allowance 
• Family friendly policies 
• Free lunches during term time
• Annual review and opportunities for training and continued professional development
• Bike to work scheme
• School Fees Remission (non-contractual benefit)
• Opportunities for involvement in the wider school community

Application

If you think this is the right opportunity for you, please apply through the School Talent website. You will be asked to submit a CV and supporting statement as part of the application process.

If you have any questions about the application process, please contact jobs@loretto.com   

You must be able to provide evidence of having the right to live and work in the UK. 

Closing Date: Tuesday 24 February 2026 at 11:59pm   

The School is committed to equal opportunities for all its pupils and staff. 

Loretto is committed to safeguarding and promoting the welfare of children. Loretto meets the requirements in respect of exempted questions under the Rehabilitation of Offenders Act 1974, all applicants who are offered employment will be subject to Disclosure Scotland Protecting Vulnerable Groups (PVG) Scheme checks before the appointment is confirmed. This will include details of cautions, reprimands or final warnings, as well as convictions. The cost of this application will be met by the School. Annually, every member of staff at the School is required to undergo, complete, and sign to confirm that they have received child protection training and will uphold it. 

Documents

• Payroll and HR Admin Job Description_Feb26 PDF Document