Manchester High School for Girls - Assistant Duke of Edinburgh Award Co-ordinator and DofE Administrator

Summary

To coordinate & support the delivery of the Duke of Edinburgh’s Award programme, ensuring effective administration, training and monitoring of students.

Detail

Specific Responsibilities

Expeditions

• Assist with organising and managing all aspects of the expeditions including:

Bronze

• 2 one-day training events
• 2 - day practice expedition
• 2 - day qualifying expedition

Silver

• 3 - day practice expedition*
• 3 - day qualifying expedition*

Gold

• 4 - day practice expedition*
• 4 - day qualifying expedition*

*some overlap of these so 14 days in total

• Research and assess camping venues
• Select locations for expeditions for the year and make necessary bookings
• Assist with arranging transport to and from locations and driving the minibus on expeditions
• Organise equipment/kit purchase (including setting up an annual group order for parents via ParentPay and distributing purchased equipment/kit to students)
• Assist with maintenance of equipment, including drying of tents and disposal of gas cannisters
• Assist with production of expedition paperwork: letters, Code of Conduct, parental consent, risk assessments (School and external providers), insurance etc.
• Assist with keeping accurate records of consent, emergency contacts and medical information for expeditions.
• Have input into the process of checking and approving routes for expedition groups
• Ensure students have planned appropriate routes and copy/disseminate route maps and cards for each group and each expedition to instructional staff prior to expeditions

General administration

Assist with:

• Preparing a detailed letter to parents outlining courses and costs of the Duke of Edinburgh Award Scheme
• Collecting and collating letters, payments and consent forms
• Liaising with the Regional Office as an Operating Authority and represent Manchester High School for Girls at Duke Edinburgh regional conferences, if required.

eDofE – Electronic Progress recording

• Register all students on eDofE
• Approve all participants’ objectives and aims for each of the four (five at Gold) award sections
• Approve all participants’ completion of each of the four (five at Gold) award sections.
• Approve each piece of individual evidence for each participant uploaded to eDofE
• Run weekly drop-in sessions for students to access support with eDofE
• Print and distribute certificates for the completion of sections
• Actively monitor the progress of students towards obtaining their DofE awards
• Stage interventions as necessary to ensure that as many students as possible complete their DofE awards
• Deal promptly with deferred candidates and unfinished awards

In- house training sessions

• Support the delivery of in-house training sessions
• Arrange and lead extra practical navigation sessions, if required
• Organise the training booklet for the Bronze training days and assist with the organisation of other resources for this event (including physical equipment and PowerPoint presentations)

General Responsibilities

• Organise student presentations following Silver and Gold qualifying expeditions
• Print and distribute certificates for Bronze and Silver Awards
• Carry out any other reasonable duties at the request of the Head Mistress

Documents

• DofE Assistant Job Description 2026 PDF Document