Marymount International School - School Secretary

Summary

This key role ensures the smooth operation of the school office and is the first point of contact for pupils and parents. You will be a good ‘all rounder’ with a professional presence, excellent administration skills and strong attention to detail.

Detail

Full details can be found in the Candidate pack along with how to apply. Below is an overview of the duties and responsibilities of the role.

ABOUT THE ROLE

We are seeking a highly organised, personable, and proactive School Secretary to join our Administrative Team. This pivotal role ensures the smooth operation of the school office and serves as the first point of contact for students, parents, and staff.

The ideal candidate will combine administrative excellence with a warm, professional presence. You will be a good ‘all rounder’ with sound administration skills and attention to detail to support the wider school community. The role requires excellent IT skills to use the suite of MIS systems operated by the School across operations, communications and events functions.

Marymount International School London is a friendly and happy school where staff are valued. There is a professional and supportive working environment with many opportunities for CPD. This is a full-time, all year-round position. The normal hours of work will be from 8am to 5pm, Monday to Friday inclusive with a 45-minute unpaid lunch break each day and at such further times and for such periods as are necessary for the proper performance of duties. A degree of flexibility will be required for this role.

While the role is currently structured on a full-time, full-year basis, there may be scope to consider a term-time plus working pattern, depending on the experience of the successful candidate and the requirements of the role.

Marymount International School London is committed to safeguarding and promoting the welfare of children and young people. The post is subject to an Enhanced DBS check and full safer recruitment checks including satisfactory references and social media check.

Marymount International School, London, is proud to be an Equal Opportunities employer and welcomes applications from all sections of the community. Our Marymount family is richly diverse, with many different backgrounds and cultures represented. This diversity is valued and respected. All job applicants will be considered solely on their ability to do the job.

MAIN DUTIES AND RESPONSIBILITIES

Administration

· Become an expert user of the School’s MIS (e.g. Managebac, SchoolsBuddy, Involve, OpenApply), and provide training to users across the School.

· Manage communication to parents via MIS platforms – Managebac, SchoolsBuddy

· Maintain accurate records to ensure a smooth transition from admissions, enrolment and leavers.

· Update student files and records across all grades.

· Provide secretarial and administrative support as required for the Senior Leadership Team (SLT).

· Prepare agendas, documentation, and minutes for staff briefings and meetings

· Manage the academic calendar and liaise with departments for updates.

· As required, update the Staff Handbook in collaboration with the PA to the SLT and Communications Team.

· Co-ordinate documentation for inspections as required.

· Organise internal and external events including scheduling, publicising, preparing materials, arranging refreshments, and handling enquiries.

· Maintain and distribute student evacuation registers.

· Arrange periodic confidential waste collections and filing of associated destruction certificates.

· Collation of merits and infringements, creating certificates for those students over 10 merits.

· Create the annual detention rota and assist the Deputy Head Pastoral in the organisation of detentions for students.

· Maintain confidentiality in all aspects of the role.

Communication

· Act as the main point of contact for parents in relation to absence, clubs, events etc

· Build constructive relationships with external organisations and stakeholders.

· Handle incoming calls, emails and visitors with professionalism and discretion

· Support the Communication & Marketing Department when required

Attendance

· Review and report daily student absences in line with the School’s policies

· Ensure compliance with safeguarding and data protection protocols

· Liaise with Advisors, DSL, and SLT as appropriate.

· Produce weekly attendance reports highlighting students nearing or reaching attendance thresholds.

Other Duties

· As part of the Administration Team, provide support during peak periods or staff absence.

· Manage stationery, planners, and exercise book orders within budget.

· Provide reprographic support (binding, laminating).

· Reception duties.

· Deputise for PA to the SLT in periods of absence.

· Undertake IT training to support the school’s move toward paperless systems.

· Attendance and support at key School events, when required, such as Open Days, Alumnae Events, Graduation etc.

· Any other duties as required commensurate with the role.

Documents

• Equal Opportunities Monitoring Form DOCX Document
• Self-Disclosure Form PDF Document
• Employment Application Form PDF Document
• School Secretary - Candidate pack - Sept 2026 PDF Document