Queen Margaret's - Finance Assistant

Yorkshire
Queen Margaret's
Depending on experience
Part-time

Summary

Part-time Finance Assistant, 24 hours per week, spread over 5 days per week, year-round.

Detail

The Finance Team at Queen Margaret’s is made up of the Finance Manager and two part-time Finance Assistants.

Key Responsibilities of the Finance Assistant:

Registering, authorising, coding and processing purchase ledger invoices
Setting up new supplier accounts and maintaining existing accounts
Reconciling supplier statements and requesting copy invoices
Filing and archiving supplier invoices online
Processing finance post
Processing monthly catering journal
Recording signing in and out of school prepayment cards
Checking itemised receipts and charge sheets are returned with the prepayments cards
Reconciling and processing school prepayment cards
Placing orders for departments
Scanning credit card receipts, reconciling and processing credit card statements
Reconciling taxi charges
Processing charges for billing
Processing facility hire invoices on to the sales ledger
Credit control for facility hire invoices
Maintaining the petty cash tin, dealing with requests for payment and reconciliation at month end
Dealing with supplier and staff queries
Answering Finance office phone calls
Communicating with the Finance team to ensure a smooth running of the department
Assist with annual audit as required
Work effectively with the other Finance Assistant to ensure cover during absence and assistance as required
Any other work as requested by the Finance Manager

Working Hours

24 hours per week, spread over 5 days per week, year-round.

Person Specification

The Finance Assistant should:

Be able to work accurately and efficiently
Be well organised and capable of managing his or her time effectively
Have high standards of discipline and integrity
Have good interpersonal skills; oral and written communication skills
Be computer literate
Be aware of the importance of Safeguarding of young people
Be prepared to undergo appropriate training
Be able to exercise total discretion and uphold confidentiality.

All applicants must complete the school’s official application form, available via this link to our website https://queenmargarets.com/careers, providing a full career history and names and contact details for two referees. Completed application forms should be returned to: recruitment@queenmargarets.com. Interviews will be held shortly after the closing date.