Reed's School - RSE Operations Coordinator

Summary

We are seeking a reliable, organised, and proactive Operations Coordinator to help deliver the smooth and compliant operation of Reed’s School Enterprises.

Detail

Reed’s School Enterprises manages the lettings and community use of Reed’s and Ripley Court School’s exceptional sports and leisure facilities, including tennis, swimming, and event spaces. The team also supports other commercial activities within the school, including the School Shop and Tuck Shop. We pride ourselves on providing a professional, safe, and welcoming environment for members, visitors, and hirers.

We are seeking a reliable, organised, and proactive Operations Coordinator to help deliver the smooth and compliant operation of Reed’s School Enterprises.

This varied role covers compliance monitoring, health and safety, first aid provision, membership administration, lifeguard rota coordination, activity setup and close-down, site security, and occasional support for retail operations within the school.

The role is a full-time, year-round position and some weekend and evening hours will be required. The role will report into the RSE Manager.

Main Duties and Responsibilities:

• Oversee compliance and safeguarding documentation for all hirers, coaches, and instructors.
• Conduct regular health and safety inspections and risk assessments across facilities.
• Act as a designated First Aider and maintain first aid kits and records.
• Prepare and secure facilities for activities, events, and external hires.
• Manage tennis and swimming memberships, renewals, and enquiries.
• Coordinate the lifeguard rota, ensuring coverage and up-to-date qualifications.
• Support site security, including opening, closing, and monitoring systems.
• Assist in the School Shops, supporting with uniform appointments, stock takes, and providing cover for staff absences.

• Provide occasional support in the Tuck Shop during busy periods or to cover sickness.

Interested applicants are encouraged to submit a completed application as soon as possible. The School reserves the right to interview and appoint before the closing date, should a suitable candidate present themselves.

The School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

Applicants will be required to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS). The School may carry out online searches on shortlisted applicants and all applicants will be required to provide details of their online profile, including social media account names/handles, as part of their application.

This post is exempt from the Rehabilitation of Offenders Act 1974. The School is therefore permitted to ask job applicants to declare all convictions and cautions on a self-declaration form in advance of attending an interview (including those which are "spent" unless they are "protected" under the DBS filtering rules) in order to assess their suitability to work with children.

Documents

• RSE Operations Coordinator (Nov 25) PDF Document
• Privacy Notice for Staff, Other Staff and Volunteers PDF Document
• Safeguarding and Child Protection Policy PDF Document
• Safer Recruitment Policy and Procedure PDF Document