Royal Grammar School, Guildford - School Secretary (temporary position)

Summary

We are looking for a School Secretary and Clubs Coordinator on a temporary basis to join the busy front office at RGS Prep. This is a full time position working 08:00 to 16:30.

Detail

Do you have previous experience working in a busy school office?

Are you highly organised and calm under pressure?

Are you someone who is friendly, approachable and works well in a small team?

We are looking for a School Secretary and Clubs Coordinator on a temporary basis to join the busy front office at RGS Prep. This is a full time position working 08:00 to 16:30.

Please note: experience working in a similar role within a school is essential.

Key responsibilities will include:

• Ensure that the school register is complete morning and afternoon in accordance with School Attendance (Pupil Registration) Regulations 2024.
• Provide a warm and friendly welcome to parents and visitors, ensure they are signed in/out, and accompanied, in compliance with the school’s safeguarding policy.
• Answer telephone calls, pass on messages, find and provide answers to questions.
• Manage the office email inbox, forward parent messages to relevant members of staff and reply as required.
• Provide secretarial support to teaching staff as required.
• Add calendar entries to online calendar platform under direction of Deputy Head.
• Financial tasks including: ordering stationery and other supplies; booking training courses; processing of invoices; monthly credit card reconciliation; be responsible for stationery budget.
• Log deliveries received from suppliers and arrange for distribution to final location.
• Provide first aid to pupils and staff when the first aid lead is not available.
• Manage the school’s co-curricular clubs’ system and liaise with club providers.

Please note: applications will be considered on receipt and we reserve the right to close applications early.

Register your interest now to receive full details of next steps.

RGS Prep has a responsibility for and commitment to safeguarding and promoting the welfare of children. The person appointed to this post will be required to apply for an enhanced Disclosure Certificate from the DBS.