Ripley Court School - Registrar

Summary

We are seeking an organised, personable and proactive Registrar to join our friendly school community.

Detail

FULL TIME, YEAR-ROUND

We are seeking an organised, personable and proactive Registrar to join our friendly school community. The main purpose of this role is to manage the smooth running of the admissions journey from initial enquiry to confirmed place, ensuring every family feels welcomed, well-informed and valued. The Registrar will coordinate the School’s day-to-day admissions processes and recruitment events and build relationships with prospective families.

This role will be based at Ripley Court School and the role-holder will be required to work 8.30am to 5.00pm, Monday to Friday, all year round. In addition, there will be a requirement to assist with evening or weekend School events.

Main Duties and Responsibilities:

Admissions and Prospective Families

• Be a knowledgeable ambassador for Ripley Court, understanding its ethos, educational provision, senior school preparation, the local area and what families need.
• Respond promptly and warmly to enquiries, giving families clear information about the School, its educational provision, entry points and admissions process.
• Arrange and conduct personal tours and coordinate individual visits and taster arrangements.
• Keep in personal contact with families from their first enquiry through application, offer, acceptance, joining and settling in.
• Liaise with teaching, pastoral and operational colleagues so that families receive a joined-up experience.

Admissions Pipeline and Reporting

• Manage day-to-day admissions, recording each contact, stage and next step in SchoolBase and the School’s agreed systems.
• Prepare regular reports and forecasts for the Director, covering where enquiries come from, visits, applications, offers, acceptances, withdrawals, event attendance and reasons families do not proceed.
• Work towards agreed enrolment targets and tell the Director promptly about concerns, opportunities, recurring questions from families or obstacles to enrolment.
• Support the annual admissions rollover by confirming new joiners, deferred entrants and families whose plans are uncertain. The Office Manager remains responsible for updating the formal school roll and related administration.

Applications, Records and Correspondence

• Process applications and keep applicant records complete and secure in SchoolBase.
• Arrange and administer approved entrance assessments and interviews, following the process set by the Headmaster and academic leaders.
• Obtain references, reports, assessment information and any further information needed, referring educational questions to the appropriate specialist.
• Prepare and send approved offer, acceptance, joining and no-offer correspondence, referring sensitive or exceptional cases to the Marketing and Admissions Director or the Headmaster.
• Maintain the central photography and filming permission record on SchoolBase.
• Prepare and send the factual information for welcome packs, joining materials and induction communications.
• Record acceptances and share accurate joining information with Finance, the School Office and relevant pastoral, safeguarding and academic colleagues.
• Maintain waiting lists and record and follow up pre-entry withdrawals or cancellations.

Events and Community Recruitment Activity

• Coordinate Open Mornings, themed taster events, induction events, admissions fairs, tours, Stay and Play sessions, Little Twigs and other agreed recruitment activity.
• Manage invitations, bookings, attendance, communications with prospective families and admissions follow-up.
• Prepare an event plan covering timings, responsibilities, staffing, guest information, marketing materials and arrangements on the day.
• Coordinate catering, signage, equipment and site requirements with the colleagues responsible for those areas.
• Keep track of agreed event costs, provide information to the risk assessment owner and confirm the named safeguarding lead with the Marketing and Admissions Director’s support.
• Follow the School’s arrangements if an event is postponed, cancelled or affected by an emergency.
• Review each event briefly, recording family feedback, attendance, admissions follow-up and what could be improved next time.
• Brief the Marketing and Admissions Assistant on invitations, programmes, signage, photography, filming and creative support on the day, and the Comms Assistant on important event wording.

Local Insight and Collaborative Working

• Share admissions information, recurring questions from families, references to other schools and changes in the local area with the Marketing and Admissions Director to help inform strategy and campaigns.
• Check admissions facts, dates and processes for the Comms Assistant and Marketing and Admissions Assistant before publication.
• Keep in touch with feeder nurseries, schools and agreed local contacts.

General Responsibilities

• Build positive working relationships across the Schools and contribute to a supportive, collaborative team.
• Handle personal information, pupil details and School systems confidentially, securely, and follow safeguarding, data protection, copyright, accessibility and School branding requirements.
• Refer safeguarding concerns, complaints, media enquiries, sensitive messages and reputational issues immediately to the appropriate senior colleague.
• Participate positively in the life of the School.
• Provide support with School events where required. Assist with set up and attend events as needed. Support internal School events to ensure they reflect the School’s values and brand.
• Ensure adherence to the Admissions Policy and positively engage with all the School’s policies and procedures.
• Attend staff INSET training and staff training meetings as required.
• Promote and safeguard the welfare of children and young persons with whom you come into contact.
• Carry out other reasonable duties as required by the Marketing and Admissions Director and the Headmaster and commensurate with the role.

Interested applicants are encouraged to submit a completed application as soon as possible. The School reserves the right to interview and appoint before the closing date, should a suitable candidate present themselves.

Ripley Court School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

Applicants will be required to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS). The School may carry out online searches on shortlisted applicants and all applicants will be required to provide details of their online profiles, including social media account names/handles, as part of their application.

This post is exempt from the Rehabilitation of Offenders Act 1974 and Ripley Court School is therefore permitted to ask job applicants to declare all convictions and cautions (including those which are "spent" unless they are "protected" under the DBS filtering rules) in order to assess their suitability to work with children.

Documents

• Safeguarding & Child Protection Policy PDF Document
• Privacy Notice for Staff PDF Document
• Safer Recruitment Policy PDF Document
• Registrar JD (NOV 2026) PDF Document